Making Changes to Work-Study
Sometimes students or employers need to make a change to a Federal Work-Study position. Review the respective information below to make updates.
Details
Changing Withholding
Students can make changes to their W-4 form online through My Columbia.
For all other forms: Students who are working on-campus must submit their forms to their hiring department. Students who are working off-campus must submit their forms in-person to the Federal Work Study Office located at 208 Kent Hall, Morningside Campus.
Changing Jobs
Students may switch from one Federal Work-Study job to another. In order to transfer to another job, students must communicate with their employers when they are leaving a position. Students should apply for a new job through the standard job application process online. If they are hired, the student should email the Office of Federal Work-Study to inform us of the new job.
Students must be terminated in TLAM before they can be hired to the new position.
Adding An Additional Work-Study Job
Students are only allowed to have a maximum of two work-study jobs at a time. Students looking to add a second work-study job must apply for a new job through the standard job application process online.
Changes to Hourly Rates
If a change is made to the hourly pay rate, a memo must be sent by the employer by email to the Office of Federal Work-Study prior to the timesheet due date. This memo should include the student’s name and their new pay rate. Retroactive rate changes are prohibited.
When Students Leave a Position
When a student leaves a position with your department, make sure you inform the Office of Federal Work-Study of the student's full name, position, and final date of work. This applies to students working both on-campus and off-campus positions.
For on-campus employers, the department must first inform the TLAM team when a student leaves a position. The student’s hire will be terminated in TLAM. This information will be sent to the Federal Work-Study Office by the TLAM team. The FWS Office will then deactivate the student's hire.
Dissatisfaction With Student Performance
Occasionally, there are more serious reasons for forcibly removing a student from a department’s payroll. Serious dissatisfaction with a student’s performance should first be addressed with the student. If a student's performance does not improve and they are let go from a position, please contact the Office of Federal Work-Study about the student's performance and conduct.