Employers Using the Online System

Using the online Federal Work-Study system, employers can post jobs, review applications, complete the hiring process, and manage timesheets. This section provides basic instructions on how to use these functions.


Each individual employer must have an account and password to access the Federal Work-Study system. Complete this online form to request login permission.

In order to access employer functions of the website, you must log in and go to the Federal Work-Study Login page.

On-Campus Employers
  1. Choose On-Campus Employers Log-In from the log in section.
  2. Enter your UNI and password, then click log in.
Off-Campus Employers
  1. Choose Off-Campus Employers Log-In from the log in section.
  2. Enter your email address and password, then click log in.

Once you have logged in, you will not have to again unless you close your browser window, log out or are idle for over 20 minutes.

Once you have logged in, you are on the Job Control Panel. On this page you can perform nearly all tasks related to your Federal Work-Study jobs.

Filter Employers

If you are assigned to more than one employer, use the Filter Employers drop-down menu to select the employer you’d like to view. If you are assigned to only one employer, the name of that employer will already be displayed.

Manage Job

Manage Job displays the job's details. A job's status is defined four ways:

  • Listed – Approved by the Federal Work-Study office and currently posted. Students may search and apply for jobs in this status. Any change made to the job must be submitted for approval.
  • Pending Approval – Submitted for approval to the Federal Work-Study Office. Primary and secondary contacts will be notified once a job is approved and the status is changed to Listed.
  • Review Mode – Not publicly listed on the web, students may no longer apply for a job in this status. Applications submitted are still available for review and hiring an applicant is possible. Review mode is used once you are satisfied with applications received, you are rehiring someone or you are hiring a walk-in candidate. Jobs in Review may be re-posted, but changes must be re-submitted for approval.
  • Storage – All associated applications are deleted. Details of the job posting is saved. A job is typically moved into Storage after hiring is completed and the job is closed. A job in Storage may be re-posted with approval from the Federal Work-Study office.

Posting a new job is a three-step process:

  1. Create the Job Profile
  2. Review / Edit Job Application
  3. Submit Job for Approval and Posting

Create the Job Profile

From Job Control Panel, select "Add a new job for [Employer Name]."

If assigned to more than one employer, you must first select an employer from the Filter Employer pull-down menu and then the Add a job link will appear.

Complete the job profile

  • Category – Pick a category that best describes the job. Students search by category.
  • Job Title – Give specific job title, e.g. “Research Assistant.” For helpful explanations of job descriptions, select "Click here" for a list of job descriptions.
  • Job Description – Describe the job and set expectations for the work.
  • For helpful explanations select the Click here link for a list of Federal Work-Study job descriptions.
  • Job Requirements – List any skills that the student must have.
  • Number of Available Openings – Indicate number of openings available. This will decrease automatically as you hire students.
  • Hours per Week – Hours per week student is expected to work. Ranges acceptable.
  • Start/End Date/Time frame – Students also search by time frame.
  • Wage – Select a base wage range most appropriate to the job.
  • Primary Contact Person – Select yourself as the contact person unless posting for someone else. Primary contact manages job and receives emails from Work-Study office or students. If a primary contact is not listed in the drop-down menu, then s/he is not a registered user of the system and/or is not affiliated with current department / agency.
  • Secondary Contact Person - Other people in department whom students may contact with questions about the job. Secondary contacts also receive notification if a student applies to the job.
  • Phone/Fax/Email/Location - Enter information to be available to students. Collect online applications - The system is designed to take advantage of online applications. If you choose to not receive online applications, students will be instructed to contact you directly.
  • Click Submit. The Review Job Application page will load.

Review/Edit Job Application

Review the job application. When you are done, click Finished.

Submit Job for Approval and Posting

  • The Go Live page is the final step in the job posting process. Answer the questions displayed about your job listing.
  • When to list job posting – (Immediately; Send to Storage) Immediately will post job once it is approved. Storage will save job listing after it is approved for posting at a later time.
  • Job Mail – (Yes; No) Students can sign up for JobMail and it automatically emails them when a job matching their interests is posted.
  • How many days – (Until I Close; XX Days) Depending on permission level, the job may be closed at your will or may be set to automatically close after a certain number of days. Maximum number of days is 60, unless extended by you or the Federal Work-Study office.
  • Select finish when you are done. Posting will be submitted for approval by the Federal Work-Study Office. You will receive notification about its status by email.
  • Submit

The details of your job are accessible by selecting View Jobs Pending Approval from the Job Control Panel. If you need to change details of the job you have submitted before it is approved, you can do so by selecting Edit Job.