Required Federal Work-Study Forms
Eligible Federal Work Study students may go to 208 Kent Hall to complete Section 2 of the I-9 form and submit all required forms and documents.
Office hours are Monday through Friday from 9AM-12PM and 1PM-5PM.
On-campus student workers may be provided with the required federal and state tax forms by their hiring department. If so, complete and submit the paperwork through the employer's business/HR office instead of Kent Hall.
Off-campus student workers will continue to submit their tax forms to 208 Kent Hall.
Please follow the instructions below to acquire all necessary forms for submission:
- Complete Section I of the I-9 Form online using the New I-9 portal.
- After you complete Section I, a list of acceptable documents to establish identity and work eligibility will be provided on the screen. Acquire all original documents, including identification—no copies or digital forms will be accepted.
- Bring your identity and work eligibility documents to the Federal Work Study Office in 208 Kent Hall to complete Section II of the I-9 form in person.
- Bring a printed Federal Withholding Certificate W-4 Form to 208 Kent Hall to complete and submit. This is required. Work-study earnings are taxable income. This form authorizes the withholding of federal taxes.
Please complete one (1) of the three State forms below that applies to you.
- New York State/City Withholding Allowance Certificate (IT-2104)
- Students who are New York State residents must complete this form unless they qualify for an exemption.
- If you would like instructions on how to complete the IT-2104, please see New York State's website.
- New York State Form IT-2104 is only for students who were New York State residents prior to attending Columbia.
- New York State/City Certificate of Exemption (IT-2104e)
- Students who are New York State residents must complete this form if they qualify for an exemption.
- Students who are New York State residents must complete this form if they qualify for an exemption.
- Certificate of Non-New York State Residence (IT-2104.1)
- This form should be completed when the student is not a resident of New York State.
- Please note that students from outside of New York State are not considered in-state students unless they establish permanent residency first before attending school.
New York State Paid Family Leave (PFL)
New York State’s Paid Family Leave Law (PFL) went into effect on January 1, 2018. PFL provides family leave benefits to eligible employees through a small employee payroll deduction. Please read the full announcement and details for waiving the benefit below.
- New York State Paid Family Leave (PFL) Announcement and Waiver Form
This form should be completed by Federal Work-Study students waiving the PFL benefit and payroll deduction.
Students might find it helpful to consult with their parents and/or a tax advisor before completing the above withholding forms.
If you worked through the Federal Work-Study Program last year or within the last three years without a break in employment:
- The only form you need to complete is the New York State Labor Law 195 form, which is available from your employer if you are working on campus and from the Federal Work-Study Office if working off-campus.
- Continuing students who worked last year will have the same tax status from the previous year.
- If you would like to change your previous tax status, please complete a new W-4 via MyColumbia. Click on Login Now and then enter your UNI and password. Under Self-Service, click on View Your Tax Information and make the desired changes.
- To change information on a State/City tax form, complete a new State/City tax form.