Sponsored Students

On This Page:

Reimbursed By Your Employer?  |  Initiating Third-Party Billing  |  Medical Coverage  |  Sponsor Invoicing  |  Billing Schedule  |  Sponsored Payment Guidelines  |  Outside Awards  |  Reviewing Terms, Changes, and Getting Help

Sponsored Students

Sponsored students are those whose educations at Columbia University are funded directly by a third party, called a sponsor. Examples of sponsors are:

  • employers
  • educational institutions
  • government agencies
  • foundations
  • grant-makers
  • or other institutional sources

 

For sponsors that require Columbia to send an invoice for educational costs directly to them, the process is handled by the Third-Party Billing staff in Student Financial Services.

 

Reimbursed By Your Employer?

Students who pay Columbia first and are subsequently reimbursed by their employers are not handled by Student Financial Services. Students who receive reimbursement upon submission of grades or completion of sponsor terms must adhere to the University's established payment due dates.

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Initiating Third-Party Billing

Upon entering Columbia University, sponsored students must:

1.

Fill out and submit the online Third-Party Billing Agreement form.

 

2.

Obtain a sponsorship letter from the third party that will pay their bill, to be uploaded through the online form. The sponsorship letter must:

  • be on the third party’s official letterhead
  • specify the student’s name and nine-digit Columbia University Identification number (also known as a PID), a number that will begin with the letter C + 9-digit number
  • outline the educational costs that the sponsor will cover
  • list the sponsorship terms
  • indicate the billing address to be used on the invoice
  • contain a valid sponsor name, address, phone number, and email address

3.

Save and print a copy of your completed form for your records. This can be downloaded from the confirmation page.

 

For additional details about filling out the form, see the Sample Third-Party Billing Agreement (PDF).

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Medical Coverage

If the sponsor provides medical insurance coverage, students may be eligible to waive the University’s student medical insurance. Guidelines for waiving Columbia's student medical insurance plan may be found on the Columbia Health Website.

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Sponsor Invoicing and the Student Account

Upon submission of the sponsorship letter and Third Party Billing Agreement, Columbia will directly invoice the student's sponsor.

If a sponsor has not previously sponsored a student at Columbia, it must complete the sponsor verification process:

Most invoices are mailed after the end of the Change-of-Program period for non-flat rate schools, because many students add or drop classes during this period. Since changes in registration often correlate with changes in tuition charges, Columbia normally waits until after this period ends in order to ensure that all invoices are accurate for non-flat rate schools. This delay in invoicing is taken into account when considering late fees on the sponsored portion of a student's tuition. Please see the current term invoicing schedule below.

Students will also receive email notification that their Student Account Statement is ready to be viewed/paid online. The student is responsible for reviewing charges billed to the sponsor and payments made by the sponsor and making sure that these fulfill the Third Party Billing Agreement. Students must pay any portion of the bill not covered by the sponsor. Students can check balances and pay non-sponsored charges through the E-Billing system, accessible via Student Services Online (SSOL).

Please note: Students must pay the non-sponsored portion of their tuition by the due date or late payment charges may be assessed.

 

SPONSORED BILLING SCHEDULE - Fall 2018 TERM 

 

School

Invoice Date

Due Date

Architecture

09/28/18

10/29/18

Arts

09/28/18

10/29/18

Business

08/30/1809/29/18

Columbia College

09/28/1810/29/18

Engineering and Applied Science

09/28/18

10/29/18

Graduate School of Arts and Sciences

09/28/1810/29/18

General Studies

09/28/1810/29/18

International and Public Affairs

09/28/18

10/29/18

Journalism

08/30/18

09/29/18

Law

08/30/18

09/29/18

Professional Studies

09/28/1810/29/18

Social Work

09/28/1810/29/18

 

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Sponsored Payment Guidelines

Following receipt of student paperwork, Columbia will generate and send an invoice directly to the sponsor each University term. Sponsors are expected to pay Columbia University directly upon receipt of the invoice. Sponsor payment to Columbia must be in U.S. dollars and can be made in two ways, via wire transfer or via U.S mail.

 

WIRE TRANSFER

Wire transfer is the preferred method of payment.

The student's name and nine-digit Columbia University identification number or UNI should be included should be included in the detail field.

When making payment, note that the bank may charge a wire transmittal fee.

For further instructions on submitting wire transfers, please email us or call us at +1-212-854-2244.

 

MAIL PAYMENT

For mail payments please refer to the following details:

Third Party Payments
P.O. Box 1395
New York, NY 10008-1395

The student's name and nine-digit Columbia University identification number or UNI should be included on the memo line of the check.

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Outside Awards

Some students are granted awards towards their tuition by individuals or groups unaffiliated with the University. Award checks should be sent to the Payments and Deposits Office of Student Financial Services.

In most cases, the funds will automatically be credited to the student's account, but in some cases the student may be required to endorse a check.

Note: Awarded amounts may not appear on the first Account Statement for the term, but students may deduct the amount of the award from the amount due.

 

Mailing Address for Checks and Money Orders:

Columbia University
Student Financial Services
205 Kent Hall
1140 Amsterdam Avenue
New York, NY 10027
ATTN: Payments & Deposits Office

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Reviewing Terms, Making Changes, and Getting Help

At the beginning of each new term, students are responsible for reviewing the terms of the sponsorship. Any changes in sponsorship or other key information must be submitted by sending an email to Student Financial Services. Students also need to keep your addresses up to date in Student Services Online (SSOL).

For more information related to sponsored students, please send us an email.