Admin Portal

View the Deposit and Forfeiture Codes document. 

Policy and Procedure

Stipends are one of several types of payments to students. To help schools and departments identify payment types and process transactions appropriately, administrators must ensure they are familiar with the policy and procedures related to payments to students.

Required Forms and School Responsibility

Summer Stipends are processed between April and October. For requests outside of the processing season, please contact [email protected].

Certain schools that award stipend funds during a term of non-enrollment, such as the summer terms, should also refer to and use the Summer Stipend Form and submit with it the Summer Stipend Template spreadsheet.

To cancel a summer stipend, use the Summer Stipend Cancellation Form.

Please carefully review the request form and the Excel spreadsheet before the submission. Errors in the documents may lead to a substantial delay in the payments to all the students processed that day. Most importantly, please double-check the student PIDs and the SIS fund codes.

If the school submits stipends for the wrong students, the school is responsible for the amount if the payment cannot be recovered by the University.

For additional information about completing the form, watch the Summer Stipend Video Tutorial.

Stipend Cancellation for International Students

International students whose stipends get canceled after receiving the funds (direct deposit in bank account or check cashed) need to pay back the net (after-tax) amount received to the University Payroll Office following the overpayment recovery instructions sent out by the Payroll Office. No additional stipend can be issued until the overpayment recovery process for the previous stipend cancellation is completed.

The Stipend Payment Quick Reference Guide has helpful reference materials for administrators working with stipends.

Scholarship Providers University Bank Account Information:

Purpose:  Use this virtual bank account to provide Columbia’s banking details to scholarship sponsors. It masks underlying bank data; the receiving bank will unmask and route funds for timely posting to student accounts.

Payee

• The Trustees of Columbia University in the City of New York
• 615 W 131st St FL 4, New York, NY 10027

Required remittance information

• Student’s full name AND either:
  • Student ID (a 9-digit number beginning with the letter C), or
  • Columbia email address (UNI)
• Multiple students: include a roster with the amount for each student
• Email notification of all incoming payments to [email protected]

ACH delivery

• Bank Routing Number: 028000024
• Account Number: 20000045741995
• Account Name: Commercial Checking

Wire transfers

• Bank Routing Number: 021000021
• SWIFT Code: CHASUS33
• General Bank Reference Address: JPMorgan Chase, New York, NY 10017

Usage notes

• For external scholarship payments to Columbia only.
• Do not publish publicly; share with sponsors/portals as needed.
• For sponsor forms requiring an institutional signature, contact [email protected] for assistance facilitating the request