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Reimbursed By Your Employer? | Initiating Third-Party Billing | Medical Coverage | Sponsor Invoicing | Billing Schedule | Sponsored Payment Guidelines | Outside Awards | Reviewing Terms, Changes, and Getting Help
Sponsored students are those whose educations at Columbia University are funded directly by a third party, called a sponsor. Examples of sponsors are:
- educational institutions
- government agencies
- or other institutional sources
For sponsors that require Columbia to send an invoice for educational costs directly to them, the process is handled by the Third-Party Billing staff in Student Financial Services.
Students who pay Columbia first and are subsequently reimbursed by their employers are not handled by Student Financial Services. Students who receive reimbursement upon submission of grades or completion of sponsor terms must adhere to the University's established payment due dates.
Upon entering Columbia University, sponsored students must:
Fill out and submit the online Third-Party Billing Agreement form. Students: when entering the online form, you must choose to log in as a Columbia student with your UNI and password, as shown below.
Obtain a sponsorship letter from the third party that will pay their bill, to be uploaded through the online form. The sponsorship letter must:
- be on the third party’s official letterhead
- specify the student’s name and nine-digit Columbia University Identification number (also known as a PID)
- outline the educational costs that the sponsor will cover
- list the sponsorship terms
- indicate the billing address to be used on the invoice
- contain a valid sponsor name, address, phone number, and email address
Save and print a copy of your completed form for your records. This can be downloaded from the confirmation page.
For additional details about filling out the form, see the Sample Third-Party Billing Agreement (PDF).
If the sponsor provides medical insurance coverage, students may be eligible to waive the University’s student medical insurance. Guidelines for waiving Columbia's student medical insurance plan may be found on the Columbia Health Website.
Upon submission of the sponsorship letter and Third Party Billing Agreement, Columbia will directly invoice the student's sponsor.
If a sponsor has not previously sponsored a student at Columbia, it must complete the sponsor verification process:
- For U.S. domestic sponsors, a copy of the company’s Employer Identification Number (EIN) is required and should be emailed to email@example.com.
- For international sponsors, we will verify financial documents and sponsorship agreements submitted to the International Students and Scholars Office (ISSO). Copies of documents submitted to ISSO can be emailed to us at firstname.lastname@example.org.
Most invoices are mailed after the end of the Change-of-Program period for non-flat rate schools, because many students add or drop classes during this period. Since changes in registration often correlate with changes in tuition charges, Columbia normally waits until after this period ends in order to ensure that all invoices are accurate for non-flat rate schools. This delay in invoicing is taken into account when considering late fees on the sponsored portion of a student's tuition. Please see the current term invoicing schedule below.
Students will also receive email notification that their Student Account Statement is ready to be viewed/paid online. The student is responsible for reviewing charges billed to the sponsor and payments made by the sponsor and making sure that these fulfill the Third Party Billing Agreement. Students must pay any portion of the bill not covered by the sponsor. Students can check balances and pay non-sponsored charges through the E-Billing system, accessible via Student Services Online (SSOL).
Please note: Students must pay the non-sponsored portion of their tuition by the due date or late payment charges may be assessed.
SPONSORED BILLING SCHEDULE - SUMMER 2017 TERM - 2
Engineering and Applied Science
Graduate School of Arts and Sciences
International and Public Affairs
SPONSORED BILLING SCHEDULE - FALL 2017 TERM
|School||Invoice Date||Due Date|
|Engineering and Applied Science||09/29/17||10/30/17|
|Graduate School of Arts & Sciences||09/29/17||10/30/17|
Following receipt of student paperwork, Columbia will generate and send an invoice directly to the sponsor each University term. Sponsors are expected to pay Columbia University directly upon receipt of the invoice. Sponsor payment to Columbia must be in U.S. dollars and can be made in two ways, via wire transfer or via U.S mail.
Wire transfer is the preferred method of payment.
The student's name and nine-digit Columbia University identification number [Ask Us] or UNI should be included should be included in the detail field.
When making payment, note that the bank may charge a wire transmittal fee.
For further instructions on submitting wire transfers, please email us or call us at +1-212-854-2244.
For mail payments please refer to the following details:
Third Party Payments
P.O. Box 1395
New York, NY 10008-1395
The student's name and nine-digit Columbia University identification number [Ask Us] or UNI should be included on the memo line of the check.
Some students are granted awards towards their tuition by individuals or groups unaffiliated with the University. Award checks should be sent to the Cashier's Office of Student Financial Services.
In most cases, the funds will automatically be credited to the student's account, but in some cases the student may be required to endorse a check.
Note: Awarded amounts may not appear on the first Account Statement for the term, but students may deduct the amount of the award from the amount due.
At the beginning of each new term, students are responsible for reviewing the terms of the sponsorship. Any changes in sponsorship or other key information must be submitted by sending an email to Student Financial Services. Students also need to keep your addresses up to date in Student Services Online (SSOL).